Summary

The Batch Summary Report is used to display Cash Receipts batches grouped by workstation or operator. The report contains the batch number, batch date, batch status (committed or uncommitted), number of receipts in the batch and batch total.  Each batch displays on the report as a single line item, so the report does not display the receipt detail.

Step by Step

1     Open the Print Batch Summary Report window (CR> Reports> Batch Summary).

2     Configure the report.

• The Batch From and Batch To fields are used to select a specific Cash Receipts batch or a range of batches.  Click the Batch From or Batch To field labels to find an existing batch. This will open a Batch Selection window. If you leave the fields empty, the report will display all batches that fall within the other criteria selected on this screen.
• The Date From and Date To fields are used to filter the receipts that display on the report by receipt date.
  • The batch totals on the Batch Summary Report will only include receipts that have been included on the report. If the receipt date of the receipts in a batch vary, filtering the report by receipt date may exclude receipts from a batch. This means the Batch Summary total will not equal the total receipts in the batch. For example, if an over/short type code receipt was entered with a receipt date of 07/02/15, but all of the other receipts in the batch have a receipt date of 07/01/15, filtering the batch by receipt date 07/01/15 will exclude the over/short adjustment from the report.
• The Total By drop-down menu is used to select how you would like the report the total.
• The Station drop-down menu is used to filter the receipts that display in the report by the station that was used to generate the receipt. Select a station from the drop- down menu to include only receipts generated on that workstation on the report.
  • Stations are created and maintained in the Station Maintenance window (CR> Maintenance> Station).
• The Operator drop-down menu is used to filter the receipts that display on the report by the operator that entered the receipt. Select an operator from the drop-down menu to view only receipts entered by that operator.
  • Cash Receipts module operators are creating and maintained in the Operator Maintenance window (CR> Maintenance> Operator).
• The Receipt Status drop-down menu is used to filter the receipts that display on the report by void status.
  • Select Valid if the report should only include receipts that have not been voided.
  • Select Void if the report should only include receipts that have been voided.
  • Select All to include receipts of all statuses on the report.
• The Commit Status drop-down menu is used to filter the receipts that display on the report by the commit status of the batch they have been generated in.
  • Select Committed if only committed receipts should display on the report. Receipts are committed when the Commit step of the Cash Receipts palette (CR> Cash Receipts> Commit) is complete.

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).