Summary

The Bank Maintenance window is used to create and maintain banks. In order to create a new bank account (SS> Maintenance> Bank Account), you must first create the bank record because it is used to store the routing number of the bank. The bank information is set up in a different table than the bank account information so that the bank information does not have to be entered on each bank account.

Step by Step

1     Maintain existing banks.

• Open the Bank Maintenance screen (SS> Maintenance> Bank).
• Select a bank in the left section of the window and the fields in the Edit section of the window will update with the information attached to the selected bank.
• Highlight a bank and click the Delete button or press DELETE to delete the selected bank.
  • You cannot delete a bank that is attached to a bank account (SS> Maintenance> Bank Account> Bank field).

2     Create a new bank.

• Click the Create Bank button to create a new bank. This will create a new line item in the left section of the window and the fields in the Edit section will be blank in order to add the bank information.
• Enter a Bank Code.
  • The bank code can be up to 16 alphanumeric characters long.
  • Once you have created and saved a bank you will not be able to change the bank code.
• Enter the Bank Name of the bank.
  • The Bank Name field will display on most bank reports.
• Enter a Transfer number.
  • The transfer number is the first four digits of the nine digit bank routing number.
• Enter a Route number.
  • The route number is digits five through eight of the nine digit bank routing number.
• Enter a Check Digit.
  • The check digit is the ninth digit of the nine digit bank routing number.
• Enter the bank address in the Address 1, Address 2, City, State and Zip fields.
• Enter the Fraction form number for the bank.
  • The fraction form number is an outdated fractional code used to indicate the region where the bank is located. Most organizations will not need to use this optional field.
• Check the Used by this Organization toggle if this bank is used by your organization for its own banking.
• Check the Used for Clearing House toggle if this bank will be used for direct debit, direct deposits, or electronic AP.
• Enter the bank contact details in the Phone No, Phone Ext, Fax, and Email fields.
• Click SAVE or press ENTER when complete to save the bank.