Summary

Account types are groupings of general ledger accounts that determine the ALFRE (asset, liability, fund balance, revenue, and expense) designation of the account. Account types created in the Account Type Maintenance window will be available in all fiscal years and are attached to general ledger accounts when they are created (GL> Maintenance> Chart of Accounts> General tab> Account Type field).

After you have created the account types, you can create a list of them by generating the Account Type report (GL> Reports> Account Type).

Step by Step

1     Open the Account Type Maintenance window (GL> Maintenance> Account Type).

• The Account Type Maintenance window will display all account types. Account Types are not set up by fiscal year.
• Select an account type and the Edit Account Type section to the right will populate with the account type details.
• Select an account type and click DELETE to delete an account type. If an account type is attached to a general ledger account it cannot be deleted.
• Click the Create Account Type button to create a new account type. This will enable the Create Account Type fields to the right of the data grid.

2     Create an Account Type.

• Enter an Account Type. The account type can be up to three alphanumeric characters long.
• Enter a Description. The account type description can be up to 30 characters long.
• Select an ALFRE designation from the drop-down menu.
  • The ALFRE field will default to asset because it is the first selection in the drop-down menu. Make sure to select a different designation if the account type will be attached to asset GL accounts.
  • The ALFRE designation will determine how the GL accounts attached to the account type will be used.
• Click SAVE when complete.