Summary

The Trial Balance Report displays a summary of all activity in a specific date range by year, sequence, and purpose code. The report can be totaled by date, month, and/or showing grand total for a range of transaction dates. The report also includes a summary page totaling by purpose code, trans type, and installment.

Step by Step

1     Open the Trial Balance Report window (TC> Reports> Trial Balance).

2     Configure the report.

• The Report Date field will default to today’s system date. Enter or select a reference date for this report.
• The Year From and Year To fields are used to enter a beginning and/or ending sequence to define a range of sequences to include in processing.
• The Sequence From and Sequence To fields are used to enter a beginning and/or ending sequence to define a range of sequences to include in processing.
• The Transaction Date From and Transaction Date To fields are used to enter a beginning and/or ending transaction date to define a range of receipts to print.
• The Print Fee Charges field is used to select Charge Column or Adjustment Column.
  • A fee charge is defined as a purpose with a fee taxing basis and an original charge type (normally CHG). If you do not want fee charges combined with other charges, select Adjustment Column.
  • If a mailing fee is added through Batch Fees Updating, to print these charges in the adjustment column select Adjustment Column, to print these fees in the charge column select Charge Column.
• The Purpose Table field is used to identify the purpose codes to include in the report. Leave this blank to include all purpose codes.
• Check the Total By Date toggle to report totals for each transaction date within each year and sequence.
• Check the Total By Month toggle to report totals by month within each year and sequence.
• Check the Print Grand Totals toggle to report grand totals for the range specified. The receipts total lines are added together. It is not a total by purpose code.

3     Print the report.

• Once the required report settings have been specified, click the Print button   to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button   on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.