Summary

The Deposits History report displays a filtered deposit transaction history for a specified date range. The report can also be limited to individual businesses.

Step by Step

1     Open the Deposits History report (BT> Reports> Deposits History).

2     Configure the report.

• The Tax Types field is used to filter the deposit history by tax type. Check the toggles next to the tax types you would like to include on the report. By default, all tax types are selected. You can use the Select All   or Deselect All   icons to select or deselect all the displayed tax types.
  • Tax types are used to group taxes together into logical associations such as Payroll or Gross Receipts. Tax Types are created and maintained on the Tax Type Maintenance window (BT> Maintenance> Tax Type).
• The Fee Code field is used to filter the deposit history by fee code. Check the toggle next to the fee codes you would like to include on the report. By default, all fee codes are selected.
  • Fee Codes are created and maintained on the Fee Maintenance window (BT> Maintenance> Fee).
• The Status field is used to filter the deposit history by status. Check the toggle next to the statuses you would like to include on the report. By default, all statuses are selected.
  • Statuses are user-defined and are attached to businesses using the Business Maintenance window (BT> Maintenance> Business> General tab> Status field).
  • Statuses are created and maintained using the Status Maintenance window (BT> Maintenance> Status).
• Use the Filters tab to filter the deposits included in the report.
  • The Report Type drop-down menu is used to select the level of detail you would like to display on the report.
    • Select Brief to create a report that displays Business Number, Business Name, Status, Customer Number, Customer Name, Federal Tax ID, State ID, Tax Type, Description, Period, Year, Amount and Balance. The report also provides Amount and Balance report totals.
    • Select Summary to create a report that displays the same information that is in the Brief Report as well as the Transaction Type, Transaction Date and Invoice Number for each deposit transaction included in the report.
    • Select Detail to create a report that displays the same information that is in the Summary Report as well as the Fee Code and Fee Code Description.
  • The Sort By drop-down menu is used to select the order in which the businesses will display on the report.
    • Select Business Number if you would like the deposits to display on the report ordered by business number. A business is automatically assigned a business number when it is created using the Business Maintenance window (BT> Maintenance> Business> Business Number field).
    • Select Doing Business As if you would like the deposits to display on the report ordered by the DBA name associated with the business. A business can be assigned a Doing Business As name when it is created using the Business Maintenance window (BT> Maintenance> Business> General tab> Doing Business As field).
    • Select Federal Tax ID if you would like the deposits to display on the report ordered by the federal tax identification number attached to the business. This ID number is specified on the Business Maintenance window (BT> Maintenance> Business> General tab> Federal Tax ID field).
    • Select State ID if you would like the deposits to display on the report ordered by the state identification number attached to the business. This ID number is specified on the Business Maintenance window (BT> Maintenance> Business> General tab> State ID field).
      • The State ID field label is set up on the Miscellaneous Field Label Maintenance window (SS> Utilities> Miscellaneous Field Labels). Your field label may differ from the one referenced here.
  • The Report On drop-down menu is used to specify which deposits will be included in the report.
    • Select All Deposits to include all deposits over the specified date range. This will include outstanding deposits as well as deposits that have already been returned or applied to account balances.
    • Select Outstanding Deposits to limit the included deposits to those that are still outstanding.
  • The Year From and Year To fields are used to filter the deposits included in the report by deposit year.
  • Select Journal Entry or Transaction Date from the Date Type drop-down menu. You can then use the From Date and To Date fields to filter the deposits included in the report by a date range for either the journal entry or transaction date.
• Use the Business tab to add specific businesses to the batch.
  • Click the Create icon to choose a business from the Business Selection window. Highlight a business and click the Confirm icon to return to the Business tab.
  • The Business tab overrides all other filters. If you add businesses to the Business tab, only those businesses will be included in the batch.

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).