Summary

The Enter Deposits window is used to record transactions that affect a bank account but are not recorded in the Bank Reconciliation module because the transaction is not processed through the Cash Receipts, Accounts Payable, Clearing House or Payroll module. These transactions may include bank balance transfers, bank charges, or checks returned non-sufficient funds.

Transactions entered in the Bank Reconciliation module from the Enter Deposit window will not create a transaction in any other Springbrook module. For example, if you have created an adjustment to reverse a check received on a payment in the Cash Receipts module that was returned NSF, entering the adjustment does not reverse the payment on the customer account. The adjustment will only update the current balance on the bank account when the adjustment is cleared. In order to create an adjustment on the customer account and charge an NSF fee, you will have to do that in another module. If the customer account was a UB module account, you can create the payment adjustment using the Adjustment Input Wizard (UB> Adjustments and Fees> Input).

After the transaction has been created, it can be cleared using the Clear Transactions process (BR> Clear Transactions). The deposit will not affect the current balance of a bank account until the transaction is cleared.

Adjustments and deposits entered into the Enter Adjustment Maintenance window cannot be modified once they are saved. The transactions can only be deleted.

You can view a report of deposit transactions using the Deposit History Report (BR> Reports> Deposit History). You can also create an MS Excel spreadsheet of the deposits that display in the Deposit Maintenance window by right clicking on the grid and selecting Export to MS Excel Spreadsheet. Deposits created using this process will not display on the Detail Disbursement Report (BR> Reports> Detail Disbursement), Uncleared Checks by Fund Report (BR> Reports> Uncleared Checks by Fund) and Board Audit Report (BR> Reports> Board Audit Report).

Flowchart

The objects in the diagram represent processes in the application. Click on an object for more information about a process.

Step by Step

1. View the adjustments that have already been created.
2. Create a new adjustment/deposit transaction.