Summary
The Enter Checks process is generally used to enter slipped checks or outstanding checks from a previous software package into the Bank Reconciliation module. The created checks will only display in the Bank Reconciliation module and will not create a transaction in any other Springbrook module. For example, if you create a check for an Accounts Payable module vendor, the check will not display on the AP History tab of the Vendor Maintenance window (AP> Maintenance> Vendor> AP History tab). Checks created using this process must be associated with either a Payroll module employee (PR> Maintenance> Employee), or an Accounts Payable vendor (AP> Maintenance> Vendor).
If a manually entered check should be voided, return to the Enter Checks Maintenance window and check the Void toggle to void a check.
After the check has been created, it can be cleared using the Clear Transactions process (BR> Clear Transactions). This will clear the check and affect the balance of the bank account where the check is drawn. Click here for information onthe Clear Transactions process. Once the checks have been cleared, they will not display in the Check Maintenance window (BR> Utilities> Enter Checks). Checks created using this process will not display on the Detail Disbursement Report (BR> Reports> Detail Disbursement), Uncleared Checks by Fund Report (BR> Reports> Uncleared Checks by Fund) and Board Audit Report (BR> Reports> Board Audit Report).
Flowchart
The objects in the diagram represent processes in the application. Click on an object for information about a process.
Step by Step
- Open the Checks Maintenance window (BR> Utilities> Enter Checks).
- Create the check.