Summary

The Reprint Invoices report is used to print committed invoices that originated from the AR Invoice process (AR> Invoices).

Invoices created through the Adjustment process (AR> Adjustments) cannot be reprinted.

Step by Step

1     Open the Reprint Invoices Report window (AR> Reports> Reprint Invoices).

2     Configure the report.

• Enter a Batch number to filter the invoices by batch number. Click the Batch number field label to select a batch from a list.
• Enter a range of invoices to print in the Invoice From and To fields or leave the fields blank to reprint all invoices. Enter an invoice number in only the Invoice From or the To fields to set an upper or lower limit.
• Use the Printer Adjustment field to adjust where the first line of the invoice will print. If you adjust the alignment of the invoices you may want to print a test invoice before printing a large batch.
  • Zero is the system default. Adjusting the value up will move the first line of the invoice up on the printed page and adjusting the value down will move the first line down.
• Select how you want the logo to display in the Logo Options field.
  • Select All Pages to display the logo on all pages of the report.
  • Select First Page Only if you would like to display the logo on the first page of an invoice only. If the invoice is more than one page, the logo will not display on the second page and the space where the logo normally prints will be blank, shifting all fields on the second page up.
  • Select Don't Print and Leave Room if you would like to leave the space that the logo normally prints in on the top of every page, but leave the logo off the invoices. If the invoice is more than one page, the spacing on the second page will be the same as the first. Choose this option if you are using pre-printed invoice stock with a logo at the top of every page.
  • Select Don't Print and Don't Leave Room if you would like to print the invoices without logos or blank spaces.
• Select how the invoices are sorted in the Sort By field. The invoices can be sorted by invoice number, account number or customer number.
• Detail line items on the invoice will sort by detail ID number.
• Check the Print Perforation Line toggle to print a perforation line at the top of the returnable section of the invoice.
• Check the Print Previous and Total Account Balance toggle to include the previous and total account balances on the invoice. The previous balance will print above the fee and invoice totals.
• Click the Address 1 field label in the Remit Address section to attach a remit address to the memo. Remit addresses are created and maintained in the Remit Address Maintenance window (AR> Maintenance> Remit Address). 

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).