Summary

In order to process a Collections batch, you must create a collections adjustment fee code. The collections adjustment fee code will determine which GL accounts attached to the service rates and fee codes on the UB customer accounts in the Collections batch will be used in the journal entry.

After a collections adjustment type has been created, select the adjustment fee code in the Setup window (UB> Utilities> Setup> General tab> Collections Adjustment Type field).

Step by Step

1     Create a Collections adjustment code.

• The collections adjustment type will affect the general ledger accounts used in the journal entry created in the Collections process (UB> Collections).
• Open the Adjustment Type Maintenance window (UB> Maintenance> Adjustment Type).
• Create an adjustment type.
• The selection in the GL Type field will determine which GL accounts attached to a service rate or fee code will be used to create the journal entry in the Collections process.
  • Select Bill if you would like the Revenue general ledger account attached to the service rates and fee codes to be used in the journal entry created by the Collections process. This will create the following journal entry:

• The revenue account is attached to a service rate on the Service Rate Maintenance window (UB> Maintenance> Service Rate> General tab> Revenue Account field).
• The revenue account is attached to a fee code on the Fee Code Maintenance window (UB> Maintenance> Fee Code> Revenue Account field).

Select Cash if you would like the cash account attached to the service rates and fee codes to be used in the journal entry created by the Collections process. This will create the following journal entry:

• The cash account is attached to a service rate on the Service Rate Maintenance window (UB> Maintenance> Service Rate> General tab> Cash Account field).
• The cash account is attached to a fee code on the Fee Code Maintenance window (UB> Maintenance> Fee Code> Cash Account field).

• Attaching a fee code to the Collections adjustment type code has no effect of the functionality of the Collections process.
• Complete the Credit History Days and Credit Value fields if you would like the Collections adjustment type code to generate credit line items on the customer accounts processed in a Collections batch.
  • Credit line items will display in the Credit History section on the Account Master Maintenance window (UB> Maintenance> Account> Overview tab).

2     Select the collections adjustment type code in the Setup window.

• Open the UB Setup window (UB> Utilities> Setup> General Tab).
• Select the collections adjustment type code in the Collections Adjustment Type Code field. The adjustment type code selected in this field will be attached to all adjustment transactions created in the Collections process.
• Click the Save button when complete.