Generate a Manual Checks Batch

Step by Step

1     Open or create a new Manual Checks batch.

• Open the Manual Checks window (PR> Manual Checks). The Batches window will display all the open Manual Checks batches.
• Select a batch and click DETAILS to open the selected batch.
• Select a batch and click the Delete button to delete the selected batch. Any uncommitted checks in the batch will be deleted.
• Click the Create New Batch button to create a new batch. This will open the Create Batch window.
  • If there are open batches in the Manual Checks process, you can create a new batch without affecting the open batches.
• The batch month and batch year of the Manual Checks batch determines which year to date quarter and year the checks in the batch as posted to.
• Click CREATE to create the new Manual Checks batch.

2     Open the Batch Overview page.

• The Batch Overview page provides a general overview of the selected batch.
• The left navigation menu displays all the steps in the Manual Checks process.
• In the main section you'll see information about batch steps that are currently processing, next available batch steps, and the last completed batch step.
  • Batch steps that are currently processing will display a blue indicator bar to alert you that the step has not yet completed.
  • Once the preceding batch step is complete, the next available batch steps will be enabled and you can select the next step you would like to run.
    • While some batch steps are optional, any batch step that includes the Required tag must be completed before the batch is allowed to proceed through to the Commit step.
• The Batch Outputs section on the right will display any reports or exports that have already been generated in the Manual Checks process.

3     Select the bank account.

• The Settings step determines which bank account the manual checks have been written out of.
• Open the Settings window (PR> Manual Checks> Settings).
• The Bank Account field is used to select the bank account where the manual checks were drawn. The GL cash account attached to this bank account will be credited for the amount of the manual check when the Manual Checks batch is committed.
  • You can select only one bank account per Manual Checks batch. If you would like to enter manual checks from multiple bank accounts, you will have to enter those checks into separate Manual Checks batches.
  • The Bank Account field will default to the bank account defined on the Setup window (PR> Utilities> Setup> General tab> Bank Account field).
  • Only bank accounts that are set up to be used in the Payroll module will display in the drop-down menu.
  • Bank accounts are set up to be used in the Payroll module by checking the Payroll toggle on the Bank Account Maintenance window (SS> Maintenance> Bank Account> Payroll toggle). A GL cash account is attached to a bank account using the Bank Account Maintenance window (SS> Maintenance> Bank Account> Cash Account field).
• Click the Submit button when complete.

4     Once the batch has been created, enter the manual checks.