Summary

The Accrual Register Report displays the accrual balances of employees. You can select the payroll checks that are included in the accrual balances by filtering the report by the check date of the payroll checks.

When an accrual is attached to an employee record (PR> Maintenance> Employee> Accruals tab), an accrual type is also attached to the line item. The accrual type determines how the accrual will display on the payroll check (for example, Sick, Time Off, etc.). The accrual type attached to the accrual on the employee record will display on the report.

The Accrual Register Report will display the accrual dollars if you check the Print accrued dollars toggle. This will add a column to the report that displays the balance of the accruals multiplied by the hourly rate attached to the employee record (PR> Maintenance> Employee> Financial tab> Hourly Rate field).

Terminated employees will be included on the report unless you check the Exclude terminated employees toggle.

If you would like to view the YTD accrual balances filtered by batch number, generate a YTD Accrual Register Report (PR> Reports> YTD Accrual Register).

Step by Step

1     Open the Accrual Register window (PR> Reports> Accrual Register).

2     Configure the report.

• The Accrual Type field is used to select the accrual types you would like to include on the report.
  • Check the toggle next to the field title to select or deselect all the accrual types.
  • Accrual types are created and maintained using the Accrual Type Maintenance window (PR> Maintenance> Accrual Type).
  • Accruals are assigned an accrual type when they are attached to the employee record. Accruals are attached to employee records using the Accruals tab (PR> Maintenance> Employees> Accruals tab).
• The Report Type drop-down menu is used to select the information that will display on the report.
  • The detail version of the report will display each payroll check as a separate line item. This will include the payroll check number on the report.
  • The summary version of the report will display the balance of the accruals but not the payroll check detail line items.
• Enter an employee number in the Employee Number field to display a single employee on the report. Enter an employee number or click the field search button   to select an employee from a list.
  • You can also display the accrual balance of a single employee using the Employee Master Report (PR> Reports> Employee Master> Employee Accruals toggle).
• The Department field is used to display the employees that belong to a single department on the report.
  • Enter a department number or click the field search button  to select a department from a list.
  • Departments are created and maintained using the Department Maintenance window (PR> Maintenance> Department).
  • Departments are attached to employees using the Employee Maintenance window (PR> Maintenance> Employee> General Information tab> Department field).
• Enter a union unit in the Union field to display a single union unit on the report. Only the employees that belong to the selected union will display on the report.
  • Enter a union unit or click the field search button to select one from a list.
  • Union units are created and maintained using the Union Unit Maintenance window (HR> Maintenance> Union Unit).
  • You can view the union unit attached to an employee record using the Employee Maintenance window (PR> Maintenance> General Information tab> Union field).
• Enter a reporting group in the Reporting Group field to include only the employees attached to a reporting group on the report.
  • Reporting groups are created and maintained in using the Reporting Groups Maintenance window (PR> Maintenance> Reporting Group).
  • Employees are attached to reporting groups using the Reporting Groups Maintenance window.
• The Date From and Date To fields are used to filter the payroll checks that display on the report. The checks will be filtered by the check date.
  • The Date From field will populate with the first day of the calendar year.
  • The check date of a payroll check is set during the Calculate Payroll step of the Computer Checks process (PR> Computer Checks> Calculate Payroll).
• The Batch Type drop-down menu is used to filter the checks that display in the report by the type of batch used to create the payroll check. If you select Computer or Manual from the drop-down menu, the Batch Number field will be enabled so that you can select a specific committed Manual or Computer Checks batch.
  • Select All if you would like to include checked generated in Computer Checks and Manual Checks batches in the report.
  • Select Computer if you would like to include only checks generated in a Computer Checks batch (PR> Computer Checks) in the report.
  • Select Manual if you would like to include only checks generated in a Manual Checks batch (PR> Manual Checks) in the report.
• The Sort By drop-down menu is used to select order in which employees will display on the report.
  • Select Dept, Employee No if you would like the report to be grouped by department and employee number. If you generate the report in summary format, the employee number will display next to the employee total on each line item.
  • Select Dept, Last Name if you would like the report to be grouped by department and employee last name. If you generate the report in Summary format, the employee name will display next to the employee totals on each line item.
  • Select Employee Number if you would like the report to sort by employee number.
  • Select Last Name if you would like the report to sort by employee last name.
• Check the Exclude terminated employees toggle to remove terminated employees from the report. If you do not check this toggle, terminated employees will be included on the report.
• Check the Print accrued dollars toggle if you would like to include the accrual dollars on the report. This will add a column to the report that displays the accrued hours multiplied by the hourly rate on the employee record.
  • Checking this toggle will add a column to the report that displays the balance of the accruals multiplied by the hourly rate attached to the employee record (PR> Maintenance> Employee> Financial tab> Hourly Rate field). The report will use the hourly rate with the most recent effective date. If the hourly rate has changed during the date range selected on the report (Date From and Date To fields), only the most recent hourly rate will be applied to the accrued hours. The report will not prorate the accrued hours using multiple hourly rates. It will apply the most recent hourly rate to all of the accrued hours.
• Check the New page for each employee toggle if you would like a single employee on each page of the report.
• Check the New page for each department toggle if you would like departments to display on separate pages.
• The Date column will display the check date of each line item on the report. If you generated the report in Summary format, the Date column will not display any information.

3     Print the report.

• Once the required report settings have been specified, click the Print button   to print your report.
• Click the options arrow on the right side of the Print button to see other print options.
  • Select Send PDF to Job Viewer to print the report in the default Springbrook format.
  • Select Send Excel to Job Viewer to export the report data to an Excel spreadsheet as unformatted data.
  • Select Send Excel (Formatted) to Job Viewer to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
• Click the Schedule icon next to the Print button in order to schedule the report to generate at a later date and time.
  • Enter a Date and Time to generate the report and click SUBMIT.
• Users can also regenerate a report with the same configuration as a prior report via the report history section. This can help improve efficiency when an identical report is frequently generated.
  • Once a report has been generated, the date and time it was generated will display in the report history accessed via the Expand Arrow button on the right side of the window.
  • Expand the report history and click on a previous report record to automatically populate the report criteria with the criteria specified on the previously generated report. This section will display the last three times the report was generated.