Summary

The Springbrook reimbursements process writes all checks from a single bank account, and then generates checks drawn on other bank accounts to reimburse the primary bank account. The Associate Reimbursements process allows you to associate these reimbursement accounts with the primary account.

Step by Step

1     Open the Associate Reimbursement Bank Accounts window.

• The Associate Reimbursement Bank Accounts window (SS> Maintenance> Associate Reimbursements) displays all of the bank accounts set up in the application.
  • Click and drag any of the column headers to the area above the data grid organize the displayed accounts by that header.
• Click the Bank Acct Code field label to select a bank account code from a list. This is the bank account that will be associated with the accounts in the fund selected below.
  • Bank account codes are created and maintained on the Bank Maintenance window (SS> Maintenance> Bank).
• Click the Fund field label to select a fund from a list. This is the fund that will be associated with the account selected above.
  • Funds are created and maintained on the Account Header One Maintenance window (GL> Maintenance> Account Header One).
  • The field label associated with this field is user defined and may not match the example referenced here. Field labels are created and maintained on the Miscellaneous Field Label Maintenance window (SS> Utilities> Miscellaneous Field Labels).
• Select the Fiscal Year you would like to display.
  • This will default to the current fiscal year.

2     Associate the reimbursement accounts.

• Click the Generate icon to associate the selected bank account code with the selected fund. All of the accounts in the specified Fund will be associated with the specified Bank Account Code. The Bank Code column will update to reflect this new association.
  • Click the Bank Code column on an individual account to edit or delete the Bank Account Code association. You can also click the Refresh icon   to remove the associated bank account from all of the accounts in the selected fund.
• Click the Save icon   when complete.
• When you create a new fiscal year in GL> Utilities> Create New Fiscal Year, the banks that were attached to the current fiscal year will be copied to the new general ledger accounts.