Summary

The SS Applicant Tracking Setup window is used to configure the default position description and web explanations used on the Applicant Tracking online application.

The HR Applicant Tracking Setup window will also need to be completed to set up Applicant Tracking. This window is used to configure the profile and career info pages of the online application.

Step by Step

1     Configure the Applicant Tracking online application.

• Open the Applicant Tracking Setup window (SS> Web Application Setup> Applicant Tracking).
• The Position Description tab is used to enable position description headings so they can be attached to open positions.
  • Position description headings are attached to positions in order to provide applicants with customized details about the positions through the Applicant Tracking online application. Some examples might include Job Description, Job Duties and Required Qualifications.
  • Position description headings are created and maintained on the Position Description Heading Maintenance window (HR> Maintenance> Position Description Heading).
• Click the Create icon to add a position description heading to the tab. This will launch the Position Description Heading Selection window.
  • Highlight a position description heading and click the Confirm icon to add it to the tab.
  • Once a position description heading has been added to the tab, it can be attached to an HR position (HR> Maintenance> Position> Description tab).
• Highlight a position description heading and click the Delete icon to remove the position description from the tab.
  • When a position description heading is removed from this tab, it will still be displayed on any HR positions it was attached to. It will not, however, still appear on the Applicant Tracking online application page for that position.

2     Complete the Explanations tab.

• The Explanations tab is used to set up the explanations that will populate the right side of many of the Applicant Tracking pages. You can use these explanations to provide additional instructions, web site links and downloadable files for your users.
• Highlight an explanation and click the Modify icon to edit the selected explanation. This will open the Web Explanation window.
  • The Page Name and Data Description fields cannot be edited.
  • The Explanation Title field is used to enter the title of the explanation. This will display above the main explanation text in a larger font size.
    • Due to size restrictions, this field is limited to 32 characters.
  • The Explanation Text field is used to enter the primary explanation text that will display on the right side of the page.
    • This field is formatted using HTML (Hyper Text Markup Language) tags. While this field can accommodate up to 1024 characters, this includes the HTML tags themselves.
    • HTML tags are most often used in pairs. Only the words, phrases or paragraphs that fall between the opening tag and the closing tag will be affected. For example, in the following sentence, the words "username" and "password" would appear in bold text on the web page.
    • Here are a few of the most commonly used HTML tags:

• For a more comprehensive list of HTML tags, please refer to one of the many free, online HTML tutorials such as W3Schools.com. Here you can learn how to insert tags used to change font styles, create web site links and insert pictures.

• The Link Text field is used to enter the text that will display on the optional link below the explanation text.
  • This field is limited to 128 characters.
• The Link URL field is used to enter the web site address for the optional link below the explanation text. This URL must include the "http://" or "https://" address element.
  • The contents of the Link Text field will not be displayed if a Link URL is not specified.
• The File Description field is used to add a descriptive label to the downloadable file described below.
  • This field is limited to 128 alphanumeric characters.
• The File field is used to attach a downloadable file to the page. Users will be able to download this file by clicking the "Download" link that appears below the web explanation and link text.
  • Click the Clear File Attachment icon to remove a previously attached file from the web explanation.
  • Click the Download File Attachment icon to download a previously attached file. You will be prompted to select a save location for the file.
• Click the Save icon to save the Web Explanation and return to the Applicant Tracking Setup window.

• You must click the Save icon on the main Applicant Tracking Setup window in order to save any changes.