Summary

Once timesheets have been entered on the Timesheets palette (PR> Timesheets), and approved and committed in a Timesheets Approval batch (PR> Timesheets Approval), the timesheets can be imported into a Computer Checks batch (PR> Computer Checks> Timesheets Approval). You can only import timesheets that have been both approved and committed. The timesheet line items will be imported as timecard line items and can be modified using the Timecards step (PR> Computer Checks> Timecards).

Step by Step

1     Open the Import Timesheets window (PR> Computer Checks> Import Timesheets).

2     Configure the import timesheets batch.

• All of the approved and committed Timesheets Approval batches will display in the Import Timesheets window.
• Check the Combine identical history toggle if you would like to combine all of the import timesheet line items that have the same information.
• Check the Group by date toggle if the imported timesheet line items should be grouped by timesheet date.
• Check the Selected toggle of each Timesheet Approval batch you would like to import into the Computer Checks batch.
• Check the Salary Adjustment toggle if the timesheets are a salary adjustment. This will have the same effect as clicking the Salary icon   on the Timecards Maintenance window.
  • The Salary icon   on the Timecard Maintenance window (PR> Computer Checks> Timecards) is used to create timecard line items based on the pay settings attached to the employee record (PR> Maintenance> Employee> Financial tab). The system will compare the hours on the current pay setting to the total hours on the timecards in the batch. If the hours are not the same, the system will create a timecard line item. For example, if the timecards in the batch total 160 hours but there is 166.66 hours attached to the pay setting revision on the employee record, the system will generate a timecard line item for 6.66 hours using the default pay code on the employee record (PR> Maintenance> Employee> Financial tab> Pay Code field). If the total number of hours on the timecard is greater than the total hours on the pay setting revision, the system will generate a negative line item.
  • The Salary Adjustment toggle will have the same effect. Select a timesheet and check the Salary Adjustment toggle, and the system will automatically create a timecard line item so that the total hours on the timecard equals the total hours on the pay setting on the employee record. If there is more than one timesheet period per pay period (for example, timesheets are entered weekly but employees are paid bi-weekly), select both timesheet batches in the pay period and check the Salary Adjustment toggle on both batches. The system will combine the timesheets in the two selected batches and then create the adjustment timecard line item to make the total hours on the timecard line items equal to the employee record.
  • The timecard line item created by the Salary Adjustment toggle will display on the Timecards Maintenance window (PR> Computer Checks> Timecards) just like the timesheet line items.

3     Confirm the import timesheets batch.

• Press Enter or click the Confirm icon to import the timesheets into the Computer Checks batch, or enter a date and time in the field next to the Confirm icon to schedule the timesheets to import into the batch at a later time.
  • You can view the progress of the Import Timesheets process using the Jobs Viewer window.