Generate a Manual Checks Batch

Step by Step

1     Create or open a Manual Checks Batch.

• Select the Manual Checks palette in PR> Manual Checks. This will expand the Manual Checks palette and display the steps of the Manual Checks process.
• Modify an existing batch or create a new batch.
  • Select a batch number from the drop-down menu at the top of the Manual Checks batch to open an existing batch.
  • If you would like to create a new batch, select New in the drop-down menu at the top of the Manual Checks palette. This will open the New Batch window.
• The batch month and batch year of the Manual Checks batch determines which year to date quarter and year the checks in the batch as posted to.
• Highlight the batch in the batch number drop-down menu on the Manual Checks palette and press DELETE or click the Delete icon to delete a batch. Any uncommitted checks in the batch will be deleted.

2     Select the bank account.

• The Settings step determines which bank account the manual checks have been written out of.
• Open the Settings window (PR> Manual Checks> Settings).
• The Bank Account field is used to select the bank account where the manual checks were drawn.
  • You can select only one bank account per Manual Checks batch. If you would like to enter manual checks from multiple bank accounts, you will have to enter those checks into separate Manual Checks batches.
  • The Bank Account field will default to the bank account defined on the Setup window (PR> Utilities> Setup> General tab> Bank Account field).
  • Only bank accounts that are set up to be used in the Payroll module will display in the drop-down menu.
  • Bank accounts are set up to be used in the Payroll module by checking the Payroll toggle on the Bank Account Maintenance window (SS> Maintenance> Bank Account> Payroll toggle). A GL cash account is attached to a bank account using the Bank Account Maintenance window (SS> Maintenance> Bank Account> Cash Account field).
• Press ENTER or click the Save icon when complete. The Settings step does not generate a job on the Jobs Scheduler, so you will be able to move to the next step immediately.

3     Once the batch has been created, enter the manual checks.