Summary

The Display GL Account window is a simple method for filtering and displaying detailed GL Account balance information.

Step by Step

1     View the GL Account information.

• Open the GL Display window (GL> Display> GL Display).
• Use the Search Criteria section to filter the displayed GL accounts by Fiscal Year, Account number, Status, Account Type and ALFRE designation. Click the Refresh icon   to conduct the search.

2     Select an account.

• Highlight an account and click the Display icon   to open the Chart of Accounts window for the selected account. This window is used to create and maintain general ledger accounts.

3     Generate the GL Account balance data.

• Click the Generate icon to display the pertinent balance amounts for the accounts selected. If this step is executed with more than one account selected the balance information will be computed from all the selected accounts.

4     View the account information on the Balance and Graph tabs.

• The Balance tab will display the Debit amount, Credit amount, Balance amount, Budget amount and Year To Date Balance amount for the selected accounts in a data grid. The information will be organized by period.
  • The Show drop-down menu allows you to limit the displayed history to committed only. The fields above the data field will also update to reflect this selection.
• The Graph tab displays the budget and balance information for the selected accounts. Use the Graph drop-down menu to select either Period Budget vs. Balance or YTD Budget vs. Balance.