Summary

The Balance Sheet report displays balance totals for asset, liability, and cash carry-over accounts. Choose to print the Balance Sheet report to show year-to-date totals through the current fiscal period or through a previous fiscal period.

Step by Step

1     Open the Balance Sheet window (GL> Reports> Balance Sheet).

2     Configure the report.

• The Fund field is used to filter the report by fund. If this field is left blank the report will display balance totals for all funds.
  • The format of the fund entered in this field must exactly match the format used in the application.
• The Fiscal Period field is used to filter the balance totals that display on the report by fiscal period.
• The Fiscal Year field is used to filter the balance totals that display on the report by fiscal year.
• Check the Print accounts toggle to include GL accounts on the report. When this toggle is not checked, the report displays only the balance totals for the accounts.
  • Included GL accounts will be grouped by account type and sorted by account number.
• Check the Include inactive accounts toggle if inactive GL accounts should display on the report. If you do not check this toggle, inactive GL accounts will not display on the report even if there have been journal entries posted to those accounts.
  • GL accounts are set up as inactive on the Chart of Accounts Maintenance window (GL> Maintenance> Chart of Accounts> General tab> Account is active toggle).
• Check the Include uncommitted journal entries toggle to include uncommitted manual journal entries on the report. Checking this toggle will not include uncommitted AP invoice batches or other uncommitted transaction in other modules; it will only include uncommitted manual journal entries (GL> Journal Entries).

3     Print the report.

• Click the Print icon to process the report immediately or enter a date and time in the field next to the Print icon to schedule the report to generate at a later time. You can view the progress of the report on the Job Viewer window (SS> Utilities> Show Scheduled Jobs).
  • Click the Print icon drop-down menu and select Print Preview to preview the report before printing.
  • Click the Print icon drop-down menu and select Excel to export the report data to an Excel spreadsheet as unformatted data.
  • Click the Print icon drop-down menu and select Excel (Formatted) to export the report data to an Excel spreadsheet that includes much of the Springbrook formatting found on the printed version of the report.
  • Once the report is generated, you can also display the report using the View Reports window (SS> Utilities> View Report).