Summary

The Account Header Two Maintenance window is used to create level two (generally department) account headers if you do not have a uniform chart of accounts (GL> Utilities> Setup> General tab> Uniform chart of accounts toggle). If you have a uniform chart of accounts, you will use the Section Maintenance window (GL> Maintenance> Section) to create GL account headers. The Account Header Two Maintenance window is used in conjunction with the Account Header One and Account Header Three maintenance palette options.

Create the fund headers using the Account Header One Maintenance window (GL> Maintenance> Account Header One), and then create the department level account headers for each fund using the Account Two Maintenance window. After the department headers have been created, use the Account Header Three Maintenance window to create the third level account headers.

Account headers are unique to each fiscal year just like GL accounts. When you create a new department header, make sure you create it in the correct fiscal year.

Step by Step

1     View the account headers that have been created.

• Open the Account Header Two Maintenance window (GL> Maintenance> Account Header Two).
• Select a fiscal year in the drop-down menu at the top of the window and click the Refresh icon   to populate the window with the created account headers.
  • Account headers are unique to each fiscal year just like GL accounts, so make sure you are creating the fund headers in the correct year.
• The fund headers created using the Account Header One window will display in the window.
• Highlight an account header in the left section of the window and the Maintenance section will populate with the information attached to the selected account header.
• Highlight an account header and press DELETE or click the Delete icon to delete the selected account header.
  • You cannot delete account headers that are attached to GL accounts.
• Press INSERT or click the Create icon to create a new account header. This will create a new line item in the left section of the window and the fields in the Maintenance section will be enabled to enter the account header information.

2     Create or modify an account header.

• Enter the account header that has been created in the Fund field or click the field label to select one from a list.
• You cannot create new section 1 account headers using the Account Header Two window. If you would like to create a new section 1 account header, use the Account Header One Maintenance window (GL> Maintenance> Account Header One).
  • The format of the Fund field depends on the format of the GL account numbers in your chart of accounts. The format of the GL account number is defined in the Setup window (GL> Utilities> Setup> General Tab> Account Format field).
• Enter the header you would like to create in the Department field. For example, if you would like to create a new department in fund number 01, enter 01 in the Fund field and enter the new department in the Department field.
  • Just like the Account Header One fund, the format of the Fund field depends on the format of the GL account numbers in your chart of accounts. The format of the GL account number is defined in the Setup window (GL> Utilities> Setup> General Tab> Account Format field).
• Enter a description of the account header in the Description field. The account header description will display on reports.
  • The description can be up to 30 characters long.
• Press ENTER or click the Save icon when complete to save the account headers.
• After you have created level two account headers, use the Account Header Three Maintenance window to create level three account headers.