Summary

The Account Header Three Maintenance window is used to create level three account headers if you do not have a uniform chart of accounts (GL> Utilities> Setup> General tab> Uniform chart of accounts toggle). If you have a uniform chart of accounts, you will use Section (GL> Maintenance> Section) maintenance to create GL account headers. The Account Header Three Maintenance window is used in conjunction with the Account Header One and Account Header Two maintenance palette options.

Create the fund headers using the Account Header One Maintenance window. After the fund headers have been created, use the Account Header Two Maintenance window to create the department headers, and then use the Account Header Three Maintenance window to create the department level account headers.

Account headers are unique to each fiscal year just like GL accounts. When you create a new account header, make sure you create it in the correct fiscal year.

Step by Step

1     View the account headers that have been created.

• Open the Account Header Three Maintenance window (GL> Maintenance> Account Header Three).
• Select a fiscal year in the drop-down menu at the top of the window and click the Refresh icon   to populate the window with the created account headers.
  • Account headers are unique to each fiscal year just like GL accounts, so make sure you are creating the headers in the correct year.
• Highlight an account header in the left section of the window and the Maintenance section will populate with the information attached to the selected account header.
• Highlight an account header and press DELETE or click the Delete icon   to delete the selected account header.
  • You cannot delete account headers that are attached to GL accounts.
• Press INSERT or click the Create icon to create a new account header. This will create a new line item in the left section of the window and the fields in the Maintenance section will be enabled to enter the account header information.

2     Create or modify an account header.

• You can either enter a level one and level two header into the window, or you can click the level two field label to select both of those headers from a list. This will populate the level one and level two account header fields with the selected account header.
• Enter the level one account header in the top field.
  • For example, if you would like to create a third level account header for fund number 05, enter 05 in this field.
  • The format of the first field depends on the format of the GL account numbers in your chart of accounts. The format of the GL account number is defined in the Setup window (GL> Utilities> Setup> General Tab> Account Format field).
• Enter the level two account header in the second field.
  • For example, if you would like to create a third level account header for department 150 in fund 10, enter 10 in the first field and 150 in the second field.
  • Just like the first field, the format of the second field depends on the format of the GL accounts.
• Enter the third level account header that you would like to create.
• Enter a description of the account header in the Description field. The account header description will display on reports.
  • The description can be up to 30 characters long.
• Press ENTER or click the Save icon when complete to save the account headers.