Step by Step

1     Open or create a Journal Entries batch.

• Select the Journal Entries palette in GL> Journal Entries. This will expand the Journal Entries palette and display the steps of the Journal Entries process.
• Modify an existing batch or create a new batch.
  • Select a batch number from the drop-down menu at the top of the Journal Entries batch to open an existing batch.
  • If you would like to create a new batch, select New in the drop-down menu at the top of the Journal Entries palette. This will open the New Batch window.
• The batch month and batch year of the Journal Entries batch are used for reference only and are not necessary the fiscal month and year the transactions in the batch will be posted to. The fiscal period the transactions are posted to is determined by the journal Entry date entered during the Settings step (GL> Journal Entries> Settings).
• Highlight the batch in the batch number drop-down menu on the Journal Entries palette and press DELETE to delete a batch. Any uncommitted journal entries in the batch will be deleted.

2     Complete the Settings step.

• The Settings step is used to set the journal entry date of the journal entries you will create in the Journal Entries batch.
• Open the Settings window (GL> Journal Entries> Settings).
• The Period Type drop-down menu is used to select the type of period you would like to generate the journal entries in.
  • Select Standard if you would like to post the journal entries to a fiscal period.
  • Select Adjustment if you would like to post the journal entries in the batch to an adjustment fiscal period (fiscal period 13, 14 or 15). All entries posted to these adjustment fiscal periods will roll to the next year when the Refresh Beginning Balances or Fiscal Year End Reset processes are run.
    • This selection only applies to adjustments that you would like to post to an adjustment fiscal period. If you are making an adjustment, you are not required to post it to an adjustment fiscal period. For example, if you are creating a reversing journal entry and would like to post the reversal to a fiscal period and fiscal year based on the journal entry date, select Standard.
• The Journal Entry Date field determines the fiscal period and fiscal year the journal entries in the batch will be posted to. Enter a journal entry date.
• The Fiscal Period and Fiscal Year fields will populate with a fiscal period and fiscal year based on the selection in the Journal Entry Date field.
• Press ENTER or click the Save icon when complete. This step is not processed by the application server.

3     Add journal entries to the batch.