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GL Export Journal Entries

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Summary

The Export Journal Entries feature allows you to create an export file of the journal entries created during a fiscal year, fiscal period or journal entry date range.

Step by Step

 

1     Open the Export Journal Entries window (GL> Utilities> Export Journal Entries).

 

2     Configure the journal entry filters.

  • The left section of the window is used to filter the journal entries that will be included in the export file.
  • Select a Date Filter Type from the drop-down menu.
    • The selected filter type will determine which fields are enabled below.
  • Specify a Fiscal Year to filter the included journal entries by fiscal year.
  • Enter a Fiscal Period to filter the included journal entries by fiscal year and fiscal period
    • This field will only be active if Period is selected in the Filter Type field.
  • Specify a date range in the Begin Date and End Date fields. This will limit the journal entries included in the export file to those with a journal entry date that falls within the specified dates.
    • These fields will only be active if JE Date is selected in the Filter Type field.
  • Select the System and Process where the journal entries will be exported from.
    • These fields will determine which batches are available for selection in the Batch field below.
  • The Configuration field is used to specify the configuration for the export file.
    • Export file configurations are created and maintained on the Export Configuration Maintenance window (SS> Maintenance> Export Configuration).
    • Once a configuration is selected, click the Display icon to display the expected file layout. 
  • Click the Confirm icon   when complete to generate the export file.
  • Once the export has finished processing, the Export Settings window will open. This window is used to specify the export path for the file.
    • Check the Open toggle if you would like to open the exported file after it is saved locally.
    • Enter the export path location and click the Save icon   to export the file to the local path.
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